Mail Merge

Yesterday our teacher taught us about the cool new modual on Microsoft Word call Mail merge. Mail merge allows you to make Letters, Envolopes, Lables, or E-mails with the same body content but with different names and things that the person has done, so many businesses have a content with a large adress book and then uses mail merge and put int hte names of all the adresses into the letter, there will only be one copy with names on it but when you print it there will be 100's of copies with different names int them. This applies for envolopes aswell.

Mail Merge 2003:
Tools, Letters and Mialings, Mail Merge.

Mail Merge 2007:
Mailings, Start Mailing Merge, Start Mailing Merge

Once entered you can choose 4 things, Letters, Envolopes, Lables, or E-mails. Choose which one you want. You can make any one of the four have the same content but have different adresses and names on it which is pretty cool and you wont have to make 1000 letters for 1000 people you just make one body apply names and print them all out wich is pretty cool.

Once you chosen one of them it will give you 2-3 options to start you option off with. The options include the following:

-Use current document to start item with
-Choosing the template
-Using an already existing document
-Change document Layout

Lables and envolopes do not have Choosing templates and Using files becuase the thing they use to start first doesn't have templates and second needs a specific style document to start the design of the envolope so they do not have the 2, while Letters and E-mails do not ahve change document layout because they do not need a special layout to be made.

After choosing the way you want to start the letter, or any other letter as, you have to make the infromation to put on the letter like the persons name, adresses, and things that are indicated on a letter. There are three options for this aswell.

-Use existing list, so in other words you are listing an adress, name and things like that is save on your computer.

- Use adresses on Window Outlook
- Type new adress list.

If you choose type new list then type in the new adresses. When you are don the new list you can save it, but if you use the other 2 you already have one that is made so you don't have to do this step.

You then write the letter you will have to add the adress, names, subjects and other things that include information about the person you are writing the letter to, but don't type it add it throught the dock at the side bececause it will put every record that you have in that field in a letter so if you have 100 records and you choose the name and insert it there will be 100 letters with 100 of that different field in each of these letters.

The next step will be editing your letter so the fields will make sense together with the body of the letter.

Finally you will have to print it.

Field: A certain catagory of infromation like names, adresses, and others.

Record: Is a whole set of fields or infromation, like a record of a teacher which has their name ( a field) and other catagories of information